An accountant must keep in his mind the following rules while posting the entries:-

  1. Entries must be posted from the day books or journal only.
  2. Posting of the entries must be date wise.
  3. Date of entry in day books must be the date of entry in ledger.
  4. All amounts shown in debit side in journal must be posted in debit side of a particular account. In ‘particulars’ column of ledger, the name of the other account as shown in journal, relating to same entry, must be written and the account head must start with ‘To’.
  5. All amounts shown in credit side in journal must be posted in credit side of a particular account. In ‘particulars’ column of ledger, the name of the other account as shown in journal, relating to same entry, must be written and the account head must start with ‘By’.
  6. After the entry, page number of journal from where the entry is posted, must be written in L/F column of account and the page number of ledger account must be written in L/F column of journal or day book.
  7. Then the balancing of the ledger should be done. Balancing is may be done as running or can be done after doing the totals of debit and credit side. If the total of debit side is more than credit side then the balance should be shown as debit balance in balance column and if the total of credit side is more than the total of debit side then balance should be shown as credit balance in balance column. If the totals of debit and credit sides are equal then the balance should be shown as ‘nil’ in balance column.

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